Submission Guidelines

OverflightStock Submission Guidelines

Photography and Footage





  • Send in the files at the maximum native resolution for your camera. No upsizing or downsizing of files. 
  • Minimum camera resolution is 12 megapixels camera (4000x3000 minimum) shot with good optics and a low noise sensor at minimum ISO. 
  • Jpeg at max quality, 8 bit, Adobe(1998) preferred.
  • There should be no noticeable artifacts, posterization, color-fringing, noise or banding.
  • All dust spots must be removed. 
  • No screen captures.
  • No photos taken from video. 
  • Smaller quadcopter cameras can be quite noisy at higher ISO settings and images can quickly become unusable on these cameras. The need to maintain good quality is important.
  • Embed IPTC METADATA into the image file. See details below.



High quality video sources. 

  • HD 1080p  2.7k  4k or higher @ 23.976, 24, 25, 29.97, 30 or 60 FPS Progressive.
  • We prefer a .mov with H.264 or ProRes codecs. AVCHD, and most other camera native codecs are supported. 
  • Clip length: 5 to 30 seconds (occasionally longer to up to 60 seconds if required). The clip should contain a single event or movement through a scene with ins/outs if possible.  Don't combine clips.
  • Grading - gently colour correct and enhance to a pleasant viewing standard. 
  • Remove audio tracks. 
  • Metadata on a standardized spreadsheet. See details below.



The following are the metadata fields used by search engines and local site searches to find and access your images and footage.

Please embed the information into the IPTC fields of your photographs. Most editing software can accomplish this easily. 

A separate spreadsheet will be required for footage. You can click one of the following download links for a template. Send in a filled in form with each submission.

If you compile metadata on your own master CSV, you may send that in instead if you wish. 






File Name

Filename including the extension. e.g. No spaces. NO special characters except underscores and dashes. Simple sequencial numbering schemes are the best. 

Headline (Title)


The Title is the most important from an SEO perspective. It's used by search engines to index the content and appears on the top header of organic searches. This is the main title of the image and is displayed under all image thumbnails and the enlarged view to give the viewer a brief synopsis of the content. Don't waste them, but you can't spam - 8 to 10 words is the upper limit on a Headline. Concise and accurate. Don’t use “Stock Photo of…” or “Stock Footage of…” etc. The site automatically prefaces all Headlines with the appropriate wordage for SEO enhancement.


Often times the Description is the same as the Headline. However adding additional information that might help a client is always a good idea. If a geotag is made available, a hyperlink to the location of the photograph/footage will be generated and placed at the end of the Description. A nice feature for anyone looking for geographic specific content.


(optional) Neighbourhood, park, county etc.


Self explanatory — if applicable.


Self explanatory


Self explanatory


The where, when, what, who of the image — see additional information below. Comma separated in one column. Keywords like: aerial photo, aerial footage, stock photo, photograph… and the many iterations of these need not be added. Most are placed for you within the keyword string. 5-50 keywords. 


This will either be your name or company name and will appear as © AUTHOR on the website.



Keywords are a subset to the all important Metadata.The best content in the world will quickly slide into obscurity without the ability for customers to find them. Properly keyworded content sells more. 

Include the following:

  • Location: Country, City, Province State, neighbourhood etc. Where are we?
  • Time: by this we mean the season, is it dusk or dawn or midday?
  • Who or what is the main subject? 
  • If there’s people, what’s happening and what are they doing? 
  • Special technique like slow motion or time-lapse. 


Model and Property Releases should be uploaded at the same time as the content. For purposes of matching, create a spread sheet with the File Name of the image/footage and the File Names of the releases they connect to. Use as many columns as necessary per image/footage file.




For most regular uploads the uploader works well. You will be sent a folder name to use.

We do accept hard drives or we can download media off of your private cloud storage. 

Contact us to make arrangements for shipping of hard drives. (They are of course returned to you).


Updated November 4, 2016